Payroll for Restaurants: Top 8 Payroll Software Programs for Restaurant Owners


payroll for restaurants

Because this step is critical to compliance, we’ve dedicated the next section of this guide to reviewing exactly which documents you need to collect. Finally, it’s advisable to acquire a Form W-9 from every contractor hired by the restaurant in order to get their relevant tax and identification information as required by the IRS. The law also requires both the employer and employees to properly complete a Form I-9 to verify the identity and employment authorization of any individual hired for employment in the restaurant. Along with getting to know labor laws like the back of your hand, also know which labor law posters to display at your business.

The ability to use direct deposits streamlines the entire process as you must create and distribute paper checks. You’ll find dedicated HR professionals that provide in-app help, with full chat and phone support 24/7. These pros have an average of eight years of experience and help with everything from management to compliance. The powerful real-time reports give insights into how things are going, and visualization tools help you stay ahead of the game.

How do I treat benefits and deductions at my restaurant?

And, employees are required to claim all tip income received, including cash tips and tips from credit cards. Employers must collect income tax, employee Social Security tax, and employee Medicare tax on tips reported by employees. Plus, paying your employees promptly makes them happy and shows you care about them and will improve morale. To make it easier for your small business to never miss a payroll deadline, it helps to automate your payroll processing with software like Hourly.

  • If doing your own payroll sounds like a headache, consider outsourcing to a payroll service or using payroll software that integrates with your restaurant POS system.
  • While some payroll software will come with plenty of onboarding support, you want to make sure that support extends past the initial welcome process.
  • Square Payroll is a great option if you’re already using other Square software, as it all integrates seamlessly, allowing you to focus on running your eatery.
  • Your payroll needs will vary depending on your business’s size, the benefits you intend to offer, and any specific integrations you might need.
  • Employees continue that positive experience by choosing the best way for them to get paid.
  • Whether that means hourly wages for line cooks or a fixed salary for a manager, it’s critical that you pay your people the right amount and on a regular schedule.

When your staff scheduling tool integrates with your payroll software, doing payroll is a breeze. After choosing a payroll schedule, set up direct deposits into your employees’ bank accounts. ACH bank law firm bookkeeping transfers are a convenient, low-cost alternative to writing checks. Collect bank information from employees during the onboarding process and deposit payments directly into their accounts on payday.

Process payroll easier with Clover

Here are a few other things to consider when setting up payroll for your restaurant. You can also bundle QuickBooks bookkeeping plans with Payroll to reduce the total cost. Gusto is designed with dynamic small businesses in mind, so it can fit the needs of a lean restaurant that wants to automate and streamline processes as much as possible. Of course, every restaurant is unique and there will always be exceptions. However, understanding the typical percentages will provide you with an important starting point for evaluating the financial performance of your small business. Tip income is taxable income under the IRS, and the Department of Labor has set forth a variety of implications under the Fair Labor Standards Act (FLSA).

payroll for restaurants

You need to accurately collect all of your employees’ data and hours along with their tip report sheets and accurately factor in your state’s taxes. Tip pooling is the practice of tipped employees contributing a certain amount of received tips to a collective pool. The first thing that is different about restaurant payroll is the minimum wage requirement. Unlike standard employees, restaurant employees who receive tips as part of their income can also earn a minimum wage that is different than other employees, depending on the state your business is in.

Calculate Gross Pay

Essentially there are four main plans for 1-49 employees and another four for businesses with 50+ employees. To learn more about ADP’s plans, check out our detailed ADP review. There’s a full self-service app for employees that they can use to log in and check their financial information and straightforward integration with time-tracking and HR functionality. The software provides automated payroll processing helping you to avoid expensive errors and focus your time elsewhere. ADP Run offers payroll processing that’s fast, easy, and best of all, you get to decide how much or how little functionality you need. With that said, calculating restaurant payroll on your own can be a stressful, difficult, and time-consuming task.

  • Before an owner even gets to picking font types, they need to complete several steps and forms to ensure the entire establishment is legally aboveboard.
  • 7shifts’ Employee Onboarding can send onboarding packages to new employees that automatically include required tax forms.
  • Back Office has studied the effects of different payroll schedules and now strongly advocates for weekly pay periods.
  • With payroll software, you can automate tax filing, direct deposit and employee self-service.
  • Before we discuss the reporting phase of payroll, please note that the steps discussed above are not an exhaustive list of how to calculate restaurant payroll.
  • However, the process and procedures around paying payroll taxes will vary between states.
  • And if your state or locality has a minimum wage, you must pay the restaurant employee the highest rate.

For hourly roles like servers, multiple hourly rates by hours worked during the pay period. If an employee has worked more than 40 hours in a single week, you must compensate them for overtime at a rate of at least 1.5 times their normal hourly pay. First, you must determine the hours worked by each employee from your time clock or timesheets. 7shifts users can use our 7punches time clocking system to easily integrate their time clock, schedule, and payroll, making tracking the numbers of hours worked easier. For a more-detailed look at the process, check out our free guide on mastering restaurant payroll.

QuickBooks Payroll

On a side note, if you institute a policy where you require tips to be shared among all employees, be sure to check out your state’s individual laws regarding pooling tips. It’s a good fit for a small business that expects or hopes to grow into a large enterprise because you can easily migrate to its enterprise solutions. If you already use QuickBooks for accounting, Payroll is an ideal add-on. If you don’t already use QuickBooks, you might find a lower-cost option for payroll administration. This website is using a security service to protect itself from online attacks. There are several actions that could trigger this block including submitting a certain word or phrase, a SQL command or malformed data.

They earn an extra $40 in tips, bringing their gross wages to $61.30. But because the state’s minimum wage is $7.25 per hour, the server can’t be paid less than $72.50 for working 10 hours. That means the restaurant would have to add $11.20 to the server’s wages to make up the difference between the tipped wage and the state minimum wage. A salary calculator for tipped wages can help you figure out how much you owe to make up the difference. Using the tip credit is common practice in the restaurant industry to save on labor costs, in states that allow it.


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