Create a sales invoice


sales invoice

An invoice is a document issued by a business to its customer once it’s time for the customer to pay for the provided goods or services. It’s an official request for payment and also acts as a proof of sale for your business and your customer. An Order number can be selected if a sales order preceded the sales invoice. If the sales invoice is created by copying another form with a sales order reference, that number will automatically populate this field.

sales invoice

The sales invoice sometimes differs from the sales order, with additional charges added during the business transaction. To design and create sales invoices for your business, you can download sales invoice templates and customize them to suit your needs. FreshBooks offers an easy-to-use sales invoice template available in PDF, Google Docs, Google Sheets, Microsoft Word, and Excel formats to streamline the invoicing process.


Bottom table is for transaction details and it displays Quantity of the items sold, Unit Description, Unit price, and Total. Very simple sales invoice template featuring company info, shipping and billing info, payment conditions and remittance slip. A sales invoice is a document that legalizes an agreement between a product provider and a purchaser. Once the product is delivered, the company sends the invoice with details on the money transaction and agrees on the advance payment amount. You may be asking what’s the difference between a sales order and a sales invoice. While a sales invoice records a sale and is initiated by the seller asking for payment, a sales order is initiated by the buyer.

What is sales invoice issued for?

Sales invoice is issued by the seller to the buyer as written evidence on sale of goods or properties in an ordinary course of business, whether cash or on account (credit). Sales invoice list down the details of the items or goods sold. It will also be the basis of the percentage tax liability of the seller.

Use Invoicing to manually enter sales invoices which you can print. The first consists of the salesperson’s name, job, and payment terms which are usually due on receipt and due date, when the products have to be delivered. The other table contains the quantity of the products with the description and amount respectively. This is a simple invoice that can be used by any store which sells different types of products it also helps to track customer details. By default, this template only supports Landscape orientation.

How do sales invoices differ from other sales documents?

They give suppliers time to organize their inventories and prepare for delivery. Include names, addresses, phone numbers and email addresses for your business and the customer. This will ensure sales invoice the invoice gets to the right person or team without hiccups, and that the buyer can contact you if they have any queries. Below your own contact details, list the customer information.

  • Keep in mind that a sales invoice is not the same thing as a receipt.
  • The piece of paper you get when buying something from a shop is a simple example of a sales receipt – it acts as a record of payment for the purchase.
  • Each may have different terms for payment, so you want to make it clear when you expect to be paid.
  • Invoices are commonly issued prior to the customer sending the payment, whereas a receipt is issued after the payment has been received.

Most accounting software platforms will allow you to include a personal message in each invoice that goes out. The following steps will help guide you in solidifying an effective sales invoicing process. When the payment process is smooth, payments come on time, bookkeeping aligns with the budget, and salespeople free up more time for revenue-generating sales activities. Sales invoices are legally binding documents and can be used to support seller claims in case of dispute between buyer and seller. The customer’s contact information is usually placed below or beside the seller’s, and should also include their name, physical address, phone number, and email address. Invoices should also note any other relevant contact information if, for example, the delivery address differs from the payer’s address.

What should be included on a sales invoice

The total amount due for payment seems self-explanatory, right? Customers want to see and understand the breakdown of what they owe and so does your accounting department. “Invoice” should be splashed large and bold across the top to prevent confusion with other similar-looking documents.

  • Make things easier for your accounting department by creating a sales invoice using FreshBooks.
  • LN calculates the exchange rate based on the value in the Rate Determination field.
  • For the most efficient sales invoicing process, make sure you’re sending all of your documents directly to the person responsible for paying them.
  • This is the most common type of professional sales invoice small businesses use to request payment from their customers.

You have entered this transaction type in the Transactions session. The allocation details of the transaction appears here, depending on the type of transaction you originally opened. To view further details, click the value in the Amount column. You may need to refresh this page to update this status.ViewedShows the email address and date when the customer viewed the email. To save the invoice as a draft or pro forma, select the ‘Save as’ checkbox and choose a format option from the drop-down menu.


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